Assistant PM – Construction

Trevor Simm on November 24, 2024

We have an opportunity to be an assistant PM due to our growth in the local market. The Assistant Construction Project Manager will support our project managers in overseeing construction projects from inception to completion. This role involves coordinating with various stakeholders, ensuring compliance with building codes, and facilitating the necessary permits for successful project execution.

Salary commensurate with experience

Job Responsibilities:

  • Set up New Jobs following the checklist and enter the estimate, contract, and customer
  • Create Binders and subcontractor templates, including updating drawing logs as needed.
  • Complete Exhibit B Scopes of Work for all awarded subcontractors and send regrets to unawarded subcontractors
  • Complete the contact list and distribute the project team to each subcontractor.
  • Generate, distribute, and update Owner and Subcontractor Change Requests, Change Orders, Purchase Orders, Amendments, RFI’s, Submittals, and maintain logs.
  • Approve invoices in Timberscan, checking for compliance, linking subcontract #, and using correct cost codes
  • Generate Certificates of Insurance to the Owner for all projects.
  • Send Owner correspondence such as pictures, updates, etc
  • Attend kick and owner meetings as requested, taking notes and taking pictures.
  • Upload owner-requested documents
  • Send submittals and RFIs to the architects and send them to pay applications if the contract requires certification.
  • Generate and distribute master subcontracts to new vendors, including collecting their W-9s and sending them to an account for setup in Sage and ERP for Procore.
  • Communicate with vendors about payments and/or invoice status
  • Send Subcontractors appropriate permits and drawings.
  • Maintain Subcontractor insurance and subcontract compliance.
  • Weekly Project Updates:
  • Collect weekly information from the Superintendent to send to the Owner (Pictures, 2-week look-ahead, Daily Logs, and Safety Logs).
  • Collect Cover Sheet from the Project Manager
  • Run appropriate logs (CR log, RFI log, Sub Log)
  • Once everything is received, compile a complete update, get internal approval, and distribute.
  • Distribution: Send an update to the Owner and Architect. Send look-ahead schedules to all subs.
  • Complete the Superintendent Weekly Project Checklist
  • Miscellaneous Tasks as needed
  • Maintain job folders
  • Update the WIP Report weekly
  • Process credit card payments and check requests
  • Oversee Deposits & Bonds
  • Complete and distribute meeting minutes if needed
  • Collect warranty documents (As-Builts, O&Ms, Final Lien Release, and any owner-specific documents needed) and complete warranty binders.
  • Enter and post monthly billings in Sage and generate Lien Releases to the Owners.
  • Run monthly Job Cost Reports
  • WIP meeting Data and Reports

Job Qualifications/Skills:

  • Must be detail-oriented
  • Excellent organizational skills
  • Be able to multi-task and prioritize
  • Exceptional communication skills
  • Team player

Education, Experience, and Licensing Requirements:

  • Sage
  • Procore
  • MS Office 365
  • Commercial construction experience
  • Bachelor’s degree or equivalent experience