Our client, a well-established and reputable accounting firm based in Sparks, Maryland, is seeking a dynamic and highly motivated individual to join their team in a dual role of Administration and Bookkeeping. This is a full-time position, with the option for part-time, and offers a competitive starting salary along with benefits.

Key Responsibilities:

Administration Function:

– Manage light phone coverage and front door greetings.

– Process USPS, certified mail, and UPS shipments.

– Provide Notary services or be willing to become one.

– Conduct AR reconciliation for the firm.

– Handle light HR duties and other related executive secretary functions.

– Assist in billing and timesheet entry for one senior partner.

– Perform scanning of client documents as needed.

Bookkeeper Function:

– Conduct monthly after-the-fact bookkeeping in QB Online for 12+ clients with varying complexities.

– Complete monthly bank and credit card reconciliations, loan reconciliation, profit and loss variance analysis, and address questions with clients.

– Utilize software such as QB Online, SharePoint (document retention), and Karbon (practice management system) or similar professional services firm software.

– Display mastery in accounting software in general.


– High proficiency in QB Online and accounting software.

– Experience with document retention systems like SharePoint.

– Familiarity with professional services firm software (Karbon, Canopy, Monday, etc.).

– Ability to work independently, demonstrating a proactive approach to problem-solving.

– Willingness to adapt and take on evolving responsibilities as the role transitions into more bookkeeping after one senior partner retires (anticipated within 12 months).

Additional Information:

This role offers a unique opportunity for career growth, with the potential to take on payroll management responsibilities. The successful candidate will be someone who thrives in a challenging and evolving work environment.

If you are a driven individual with the skills and determination to excel in this role, we invite you to apply. Join our client’s team and be part of a dynamic organization committed to excellence.